OneHive Office
Manage your business easily on your own
Employee profiles, contracts, mail, invoices - OneHive supports your company in all administrative areas and enables direct communication and exchange with your tax advisor on all matters.
Use your OneHive profile to invite employees with different employment relationships, create teams with individual access rights, keep track of contract changes and manage your mail and invoices all in one place.
OneHive Office has your company’s back
Cost and time saving
Easily keep track of the centralized management of your entire business.
Always on the safe side
File tax-related documents in collaboration with your tax advisor and communicate directly on the document.
Safety and data security
IT made in Germany: Our servers are located in Frankfurt am Main, we work strictly according to GDPR and do not track any data.
Functions in more detail
OneHive Office adapts to the needs of your business. Simply choose and connect the modules you need.
Personnel module
Employee profiles
Create employees with individual employment conditions or invite new employees with personnel questionnaires, where you can pre-fill the necessary data. Your new employees can then easily fill in their part and send it back directly (see EasyDocs).
Easy and clear management
All your employees, their contact data and documents are clearly structures and in the same place.
Individual access rights
You can assign different roles and access rights to each employee, depending on their position and tasks within the company. For example, authorised employees can access the data needed for payroll accounting, directly in OneHive.
Teams
Create and manage teams
EasyDocs
Digital Personnel Questionnaire
Invite new employees with a digital personnel questionnaire. You can choose from several employment categories, such as mini-jobber, employment over 450 €, students or trainees. Depending on your choice, you will be provided with individual assistance and instructions for filling out the personnel questionnaire.
Track changes
Changes within personnel questionnaire can seen and be traced back.
Connection to your tax consultancy
In case your tax consultant is using OneHive, he can directly review and verify new personnel questionnaires as well as possible changes
LetterBox
The LetterBox is your central inbox for analoge as well as digital mail. Letters are simply received online. Paperless, clearly structured and secure.
3 steps towards more efficiency
Letters are redirected to the OneHive inbox
We set up a forwarding order for the addressee. After that, the letterbox is the new mailing address for this employee.
We digitalise
We receive the entire mail of the addressee and digitise it daily. Via the OCR-text recognition we are able to presort the mail.
Access your mail securely from anywhere
The digital mail can then be found presorted in the Letterbox-app. It can be opened any time, searched for via the search function and shared with colleagues
Order the originals
If a document is particularly important and the original is needed, that’s no problem. You can easily order the letters in OneHive and receive them in no time.
Overview and comment function
Letterbox enables you to manage your mail clearly and efficiently. The overview already gives you insights in the number of attached documents and possible comments written by the sender. You can add your own comments at any time.
Several business accounts
If you manage several businesses at the same time, you can easily switch between them and view the mail individually or altogether in the general overview.
Individual access
Give each employee who has access to the letterbox individual read and edit rights to manage your respective mail.
BillBox
BillBox gives you the overview over your invoices, their status, account assignments, responsibilities as well as their payment status.
General overview
In your overview at the beginning you can see which invoices are new, in processing or in the final review. You can also directly see the current payment status.
Error prevention
Assign individual responsibilities to your staff to review your invoices and ensure they go through all necessary items before they are paid and filed.
Include analoge invoices
Invoices can be scanned and uploaded. In conjunction with Letterbox, invoices can also already be sent out to your invoice inbox automatically, using OCR text recognition.
Assign further information
You can enter cost centres in your BillBox, list possible suppliers and their contact details and create account assignments.
Income Tax Module
Send your employees a link to fill out their digital income tax declaration.
Combine modules – work even more efficiently
You can get the most out of your OneHive by linking modules together. For example, your postal invoices can first be digitised by Letterbox and then transferred to your BillBox via your OneHive mailbox. Employee data from the personnel module, in combination with the Income Tax module, can be sent directly to your tax advisor for review, without wasting any time or effort.
Contact
You have questions about OneHive? We are happy to hear from you.
502-555-0145
info@onehive.com
Hauptsitz, Ratingen, DE